How to Check if a Japanese Supplier Has Been Debarred from Public Procurement

Japanese procurement suspensions are commonly published under 指名停止 (shimei teishi). A notice identifies an issuing authority and restrictions on participation in procurement. Read the affected contract categories, regions, dates and any provisions covering joint ventures or subcontracting in that notice.

The World Bank Global Suspension & Debarment Directory 2025 lists Japan as having agency-level lists and no jurisdiction-wide exclusion system in its comparative appendix, page 233. Start by defining which authorities and procurement activities your review needs to cover.

Collect the Japanese registered name, registered address, company website and 13-digit Corporate Number. Match these against the contracting entity on your supplier documents. Keep the English name and its source alongside the Japanese name.

The National Tax Agency’s English site publishes English indications registered by corporations. When an English search is inconclusive, ask the supplier for its Japanese name or Corporate Number and check the Japanese record. Record previous names and addresses where they affect historical matching.

A notice may omit the Corporate Number. Compare its name, address, branch and publication date with the entity information you have. Keep an unresolved match marked for review.

Write down the purpose of the check, the supplier’s activities, relevant public buyers and review period before searching. Include the ministries, agencies and local authorities relevant to that scope. Record the sources you actually checked.

RegBase’s data-sources page describes collected source families. Check source-level coverage and refresh information where available, then follow the official publication. For an authority or historical period outside the listed coverage, examine its own disclosures and record that additional search.

On the authority’s website, look for 指名停止, 入札参加停止 or 競争参加資格停止. Search the Japanese legal name and any documented former name. Search-engine queries such as site:mlit.go.jp "指名停止" "日本語の正式商号" can help locate a notice. Replace the final quoted text with the actual Japanese company name.

Open the original page or PDF and read its date and context. A search-engine snippet is only a discovery aid. Check related correction, extension or cancellation notices, and record inaccessible sources as unresolved.

JICA’s English notice dated 25 September 2026 names I’mPACT WORLD LTD and gives a measure period from 25 September 2026 to 24 February 2027. The Japanese notice identifies インパクトワールド株式会社 and Corporate Number 4010001082157.

Compare the two notices to connect the English name with the Japanese entity. Then read the scope provisions covering JICA contracts, grant aid and ODA loan procurement, joint ventures and subcontracting. Record the reason using the authority’s wording and check for subsequent updates when performing your own review.

This example illustrates how to read a dated notice. Your supplier decision also needs the applicable procurement rules, your transaction context and the latest source evidence.

For each relevant notice, save the issuing authority, legal entity, matching identifiers, publication date, start and end dates, affected procurement, stated reason, original URL and review date. Record subsequent amendments or termination information when available.

Use a precise no-match statement such as “No matching notice was located in the listed sources for the stated review period as of the review date.” Include failed searches, unavailable sources, uncovered authorities and uncertain company matches in the same review file.

A scheduled end date needs to be read with the issuing authority’s rules and later notices. Review any conditions for termination or reinstatement before recording the current status.

Send a relevant finding to the person responsible for procurement or compliance review. Include the affected activity, recency, reason, supplier explanation and source evidence, so that reviewer can assess its relevance to the proposed contract.

For a single company, use RegBase search and inspect the available records. For an ambiguous English name, request entity research. For several suppliers or a defined set of authorities and years, request a scoped review and include your deadline.