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Supplier due diligence

Japanese Vendor Compliance Screening

Vendor screening is broader than supplier verification. It can include agents, distributors, service providers, consultants, and other third parties.

Search companiesOpen related hubSearch enforcement

Key takeaways

  • Vendor screening should cover entity identity and public-source risk.
  • Regulated sectors may need deeper review of agency-specific records.
  • Public records should be saved with source URLs and reviewer notes.
  • RegBase is a first-pass screening layer, not a final approval engine.

Practical workflow

  1. 1Classify the vendor type and risk tier before searching.
  2. 2Confirm legal entity identity with Japanese name and Corporate Number.
  3. 3Search company and enforcement pages in RegBase.
  4. 4Review agency, law, and action-type pages if the vendor operates in a regulated sector.
  5. 5Save evidence and route the review under your third-party risk policy.

Vendor screening is not only procurement

A vendor can be a manufacturer, distributor, professional service firm, sales agent, travel operator, financial intermediary, data processor, or local partner. The public records you prioritize should reflect the role the vendor will play.

RegBase helps by organizing records around companies, regulators, laws, and action types rather than requiring overseas teams to manually inspect many Japanese source sites.

Risk-tier the vendor before deciding depth

A low-value office vendor and a regulated-sector distributor do not need the same review depth. Use public-record screening for all meaningful vendors, then apply enhanced checks to high-risk vendors.

  • Regulated activity or licensing exposure
  • Customer-facing role or brand representation
  • Government interaction or subsidy involvement
  • Access to personal data, funds, or critical operations

What to keep in the audit trail

Keep the matched company profile, source URLs, search terms, review date, reviewer name, and decision note. If a record is excluded because it does not match the vendor, document why.

Important limitation

RegBase supports public-source screening and evidence collection. It is not a credit report, sanctions result, legal opinion, or final due-diligence conclusion.